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ROC FILING

About Company Annual Filling.

Every company is required to file the copy of annual accounts and the required details in annual return as per The Companies Act, 2013. The Annual Accounts of the company is to be filled with ROC within 30 days and the Annual return is also to be filled 60 days from the conclusion of the Annual General Meeting. The ROC filing of annual accounts is governed under Section 129(3), 137, of The Companies Act, 2013 read with Rule 12 of the Company (Accounts) Rules, 2014 and annual return is governed under Section 92 of the Companies Act, 2013 read with Rule 11 of the Companies (Management and Administration) Rules, 2014.

Procedure of Annual Filling

Ø  The notice of Board Meeting should be sent to all the directors before 7 days and acknowledgement for the same should be taken.
Ø  As per Section 134 of the Companies Act, 2013 the financial statement, including consolidated financial statement, if any, shall be signed on behalf of the Board at least by the chairperson of the company where he is authorized by the Board or by two directors out of which one shall be the managing director and the Chief Executive Officer, if he is a director in the company, the Chief Financial Officer and the company secretary of the company, wherever they are appointed, or in the case of a One Person Company, only by one director.
Ø  As per Section 101 of the Companies Act, 2013, a clear 21 days’ notice for the general meeting shall be given to all the members, legal representatives of any deceased person, auditor, and every director of the company by physical or electronic mode. The notice should also contain the location map of the venue of the general meeting as per Secretarial Standards and should be placed on the website if any.
Ø  The company shall prepare its books of accounts and keep at its registered office. If the company chooses to place at any other place, then the company will have to inform such to ROC in the prescribed form by passing a board resolution.
Ø  Once the financial statements and the board report is adopted by the members in the Annual General Meeting then the company is able to file the financial statements and annual return in the prescribed forms.

Documents required for ROC Filling

Ø  Memorandum of Association.
Ø  Articles of Association.
Ø  Certificate of Incorporation.
Ø  Financial Statements.
Ø  Directors/KMP Details.
Ø  Shareholders Details.
Ø  Details of Managerial Personnel.
Ø  Details of Holding Co. / Subsidiary Co. / Associate Co.

What is included in our Package

Ø  Drafting of notices relating to Board Meetings.
Ø  Drafting of notices relating to Annual General Meeting and Extraordinary General Meeting.
Ø  Minutes of Meeting of Board and Members.
Ø  Annual Report.
Ø  Board Report.
Ø  Maintenance of Statutory Registers like Register of Members, Register of KMPs and Register of Managerial Personnel.
Ø  Compliance by Directors.
Ø  Annual Filling and its Documentation.